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Invite users

This example automates the process of creating new users and sending them invitations in ONLYOFFICE DocSpace. It ensures that only newly created users receive invitations, avoiding unnecessary duplicate invites.

Before you start​

  1. Replace https://yourportal.onlyoffice.com and YOUR_API_KEY with your actual DocSpace portal URL and API key. Ensure you have the necessary data and permissions to perform migration operations.
  2. Before you can make requests to the API, you need to authenticate. Check out the Personal access tokens page to learn how to obtain and use access tokens.
Full example
// Set API base URL
const API_HOST = 'https://yourportal.onlyoffice.com';
const API_KEY = 'your_api_key';

// Headers with API key for authentication
const HEADERS = {
  Accept: 'application/json',
  Authorization: `Bearer ${API_KEY}`,
  'Content-Type': 'application/json',
};

// Step 1: Create users with emails and return user data
function createUsers(users) {
  const url = `${API_HOST}/api/2.0/people`;

  const requests = users.map((user) => {
    const data = {
      firstName: user.first_name,
      lastName: user.last_name,
      email: user.email,
    };

    return fetch(url, { method: 'POST', headers: HEADERS, body: JSON.stringify(data) })
      .then((res) => {
        if (res.status === 200) return res.json();
        return res.text().then((t) => {
          console.log(`User creation failed for ${user.email}. Status code: ${res.status}, Message: ${t}`);
          return null;
        });
      })
      .then((json) => {
        if (!json) return null;
        const userData = json.response;
        console.log('User created successfully:', userData);
        return userData;
      })
      .catch((err) => {
        console.log(`User creation error for ${user.email}: ${err.message}`);
        return null;
      });
  });

  return Promise.all(requests).then((results) => results.filter(Boolean));
}

// Step 2: Send invitations to newly created users
function sendInvitations(users) {
  const url = `${API_HOST}/api/2.0/people/invite`;
  const data = {
    invitations: users.map((user) => ({ email: user.email, type: 'All' })),
  };

  return fetch(url, { method: 'POST', headers: HEADERS, body: JSON.stringify(data) })
    .then((res) => {
      if (res.status === 200) {
        console.log('Invitations sent successfully to users.');
      } else {
        return res.text().then((t) => {
          console.log(`Invitations send failed. Status code: ${res.status}, Message: ${t}`);
        });
      }
    })
    .catch((err) => {
      console.log(`Invitations send error: ${err.message}`);
    });
}

// Run
const users = [
  // Enter your email for testing
  { first_name: 'Alice', last_name: 'Smith', email: 'alice.smith@example.com' },
  { first_name: 'Bob', last_name: 'Johnson', email: 'bob.johnson@example.com' },
];

// Step 1: Create new users and get their data
createUsers(users).then((createdUsers) => {
  // Step 2: Send invitations to newly created users
  if (createdUsers && createdUsers.length) {
    sendInvitations(createdUsers);
  }
});

Step 1: Create users​

For each user, a POST request is sent to /api/2.0/people with:

  • firstName: User's first name.
  • lastName: User's last name.
  • email: User's email address.

The API returns users, which are required for further operations.

function createUsers(users) {
  const url = `${API_HOST}/api/2.0/people`;

  const requests = users.map((user) => {
    const data = {
      firstName: user.first_name,
      lastName: user.last_name,
      email: user.email,
    };

    return fetch(url, { method: 'POST', headers: HEADERS, body: JSON.stringify(data) })
      .then((res) => {
        if (res.status === 200) return res.json();
        return res.text().then((t) => {
          console.log(`User creation failed for ${user.email}. Status code: ${res.status}, Message: ${t}`);
          return null;
        });
      })
      .then((json) => {
        if (!json) return null;
        const userData = json.response;
        console.log('User created successfully:', userData);
        return userData;
      })
      .catch((err) => {
        console.log(`User creation error for ${user.email}: ${err.message}`);
        return null;
      });
  });

  return Promise.all(requests).then((results) => results.filter(Boolean));
}

Step 2: Send invitation emails​

A POST request is sent to /api/2.0/people/invite

The API triggers an invitation email for each newly created user. This ensures that only new users receive an invitation, avoiding duplicate emails to existing users.

function sendInvitations(users) {
  const url = `${API_HOST}/api/2.0/people/invite`;
  const data = {
    invitations: users.map((user) => ({ email: user.email, type: 'All' })),
  };

  return fetch(url, { method: 'POST', headers: HEADERS, body: JSON.stringify(data) })
    .then((res) => {
      if (res.status === 200) {
        console.log('Invitations sent successfully to users.');
      } else {
        return res.text().then((t) => {
          console.log(`Invitations send failed. Status code: ${res.status}, Message: ${t}`);
        });
      }
    })
    .catch((err) => {
      console.log(`Invitations send error: ${err.message}`);
    });
}